Invoices, supplier bills, commission receivables, and FX capture — all posted the moment Karen confirms. Reconciliation runs nightly. Mismatches alert you, not the auditor.
All suppliers · USD equivalent
Hotelbeds + RCCL + Hilton
Future installments due
Last nightly sync: 2:00 AM ✓
Tracked automatically from lead source + payment origin country.
Every commission stream, tracked separately. QuickBooks class = supplier.
| Supplier | Booked (YTD) | Avg % | Commission earned | Received | Outstanding | Status |
|---|
Every quote and invoice stores the exchange rate at the moment of transaction. No more arguments with clients 4 months later about which rate applied.
Supplier-issued credits (covid-era or cancellations) can be transferred between clients — and QuickBooks stays in balance.
Karen flags when a client has a credit balance available before quoting a new trip — never quote full price if a credit applies.
Installment tracking — 30/30/40, 40/60, or custom. Karen messages the client 7 / 3 / 1 day before each due date.